Health and Safety Plan

Health and Safety Plan

The AOCS Annual Meeting & Expo is more than just a conference — it is a prime opportunity to advance your career and grow your network, all in one place. Professionals from all over the world come together online and in-person to share insights and perspectives while building new connections.

Health and Safety Plan

The in-person portion of the 2022 AOCS Annual Meeting & Expo will feature enhanced health and safety measures that will be determined as we move forward. To promote the safety of everyone at the event, AOCS will follow the guidance and requirements of the Centers for Disease Control (CDC), State of Georgia, Georgia Department of Public Health, Hyatt Regency Atlanta and other local regulations regarding COVID-19 safety practices.

Possible examples of new protocol, should they be necessary at the time of this event include the following:

  • Providing hand sanitizer and masks onsite
  • Plexiglass barriers around high-traffic areas
  • Social distancing in meeting rooms
  • Adjusted food service methods

AOCS is committed to the safety of our members and meeting attendees and being good stewards of public health. As more information becomes available, we will share our plans in this area with you.

The current health and safety plan is outlined below and may be adjusted as COVID-19 continues to evolve (as of November 1, 2021). AOCS reserves the right to update the plan, as necessary, in accordance with scientific guidelines, the common good and public health needs.

On this page:


Face Mask Policy and Social Distancing

Effective July 27, 2021, the CDC is advising those vaccinated (either fully or partially) to wear face masks while indoors in public. As a result, AOCS is requiring all attendees (vaccinated and unvaccinated) at the 2022 AOCS Annual Meeting & Expo to wear a face mask while in the Hyatt Regency Atlanta or while attending an AOCS hosted and/or sponsored event or meeting.

An acceptable “face mask” is made of at least two layers of breathable fabric or hospital grade material; fully covers the nose, nostrils, and mouth; fits firmly under the chin; and fits snugly, but comfortably against the sides of the face.

“Physical distancing” is maintaining at least 6 feet from another person who is not from your household. Handshaking, hugging, or other unnecessary person-to-person contact will be discouraged between all participants. Plexiglas barriers will be used between registration staff and attendees as part of entry screening and registration.

Seating will be spaced with the recommended distance between attendees as determined by the Hyatt Regency Atlanta and its local government. We may limit the number of tickets sold at optional events, as necessary, to meet such requirements.

AOCS will remind participants through appropriate signage.

Deciding to Attend

Anyone with the following conditions should not attend:

  • Unvaccinated and having underlying COVID-19-related risk factors
  • Exhibiting any symptoms or signs of sickness or who has been in contact with known positive COVID-19 cases
  • Tested positive for COVID-19 within the last 10 days from the start of the 2022 AOCS Annual Meeting & Expo

Anyone vaccinated or unvaccinated and planning to attend will be required to wear a face mask while in the Hyatt Regency Atlanta or while attending an AOCS hosted/sponsored event or meeting.

If unvaccinated, it is inadvisable for you to attend. Fully vaccinated travelers should still follow CDC’s recommendations for traveling safely, including wear a face mask, stay 6 feet (2 meters) from others, and wash your hands or use hand sanitizer.

If fully vaccinated with an FDA-authorized vaccine or a vaccine authorized for emergency use by the World Health Organization, one can travel safely within the United States.

Testing Policies when Traveling

Fully vaccinated domestic travelers do not need to get tested before or after travel unless their destination requires it. USA-bound international travelers will need to be tested no more than 3 days before arrival in the USA and show your negative test result to the airline before you board the flight. Check with the CDC for guidelines on using some COVID-19 self-tests to meet entry requirements. Travelers are advised to check for additional testing requirements or restrictions based upon their point of origin and destination.

Fully vaccinated travelers need not self-quarantine upon arrival in the USA.

Entry and Symptom Evaluations

At all entry points, anyone who presents signs of illness or is determined to be a person of concern by on-site security due to COVID-19 like symptoms will be denied entry or asked to leave the venue and advised to seek medical attention immediately.

At all entry points, anyone who presents signs of illness or is determined to be a person of concern by on-site security due to COVID-19 like symptoms will be denied entry or asked to leave the venue and advised to seek medical attention immediately.

  • fever
  • coughing or shortness breath and/or difficulty in breathing
  • loss of taste and/or smell
  • fatigue
  • headaches

AOCS reserves the right to deny such entry to anyone seeking admittance or remove them from the venue should they present with any COVID-19 like symptoms or refuse to wear a mask while indoors whether vaccinated or not.

A wellness area for individuals experiencing COVID-19-like symptoms will be available for those unable to seek immediate medical attention or leave the Hyatt Regency Atlanta. AOCS will assist those presenting COVID-19-like symptoms to exit safely.

Signage

Signage will appear at any entrance alerting attendees that entry will be denied if they have any or all of the following:

  • been diagnosed with COVID-19
  • exhibited symptoms of COVID-19
  • had contact with a person that has or is suspected of having COVID-19 within the past fourteen (14) days and have not completed a quarantine protocol
  • refused to wear a face mask at entry or while in the Hyatt Regency Atlanta or while attending an AOCS hosted/sponsored event or meeting

Attendees must adhere to the requirements of any such signage while attending 2022 AOCS Annual Meeting & Expo. Failure to do so could result in the denial of entry or removal from the venue altogether

Contact Tracing and Privacy

All attendees will be required to provide a working phone number to AOCS at the time of registration in case AOCS is notified by any government or local health department that contact tracing is required.

The privacy of all attendees relative to COVID-19-related situations will be respected at all times, including the secure and limited access to their data and the proper and timely disposal post-meeting.

Hand Cleaning

Hand sanitizer stations will be available throughout the hotel. Hand washing is important in helping reduce the spread of COVID-19.

Food and Beverage

We will be working with the Hyatt Regency Atlanta to revise how food and beverage services will be provided to minimize risk.

Questions?

If you have questions about AOCS’ safety plan, please contact Ellen Snipes, AOCS Director of Meetings and Exhibits, at ellen.snipes@aocs.org.