Attendee COVID-19 Safety Plan

Attendee COVID-19 Safety Plan

The AOCS Annual Meeting & Expo is more than just a conference — it is a prime opportunity to advance your career and grow your network, all in one place. Professionals from all over the world come together online and in-person to share insights and perspectives while building new connections.

Attendee COVID-19 Safety Plan

Effective: March 28, 2022 – Subject to Change

We take your health and safety seriously, and are committed to providing a safe environment for all in-person participants of 2022 AOCS Annual Meeting & Expo.

To promote the safety of everyone at the event, AOCS will follow the guidance and requirements of the Centers for Disease Control and Prevention (CDC), State of Georgia, City of Atlanta, the Hyatt Regency Atlanta and other local regulations regarding COVID-19 safety practices. This Attendee Safety Plan may change from time-to-time until the start of and during 2022 AOCS Annual Meeting & Expo.

By registering to attend 2022 AOCS Annual Meeting & Expo in-person, you are agreeing to abide by all applicable COVID-19-related requirements, advisories, policies, procedures, and protocols put in place by AOCS, Hyatt Regency Atlanta, the city of Atlanta, the State of Georgia, as well as the CDC for the duration of the event.

IMPORTANT: In light of events surrounding COVID-19, this is an appropriate time to remind ourselves of the risks incident to participating in the 2022 AOCS Annual Meeting & Expo. Even with every reasonable precaution to keep you safe as outlined for you by the CDC, AOCS cannot fully eliminate all risks of harm to attendees or guarantee their safety, especially from risks posed by COVID-19 or its variant strains. Ultimately, you are responsible for your own safety.

Failure to adhere to the following requirements could lead to removal from the venue or other disciplinary action.

Vaccination Requirements:

  • 2022 AOCS Annual Meeting & Expo will be a Vaccination Required meeting for all attendees, exhibitors, vendors, and AOCS staff who seek to gain access to the in-person meeting in Atlanta, GA.
  • All individuals will need to be up to date on vaccinations. According to the CDC, people are considered up to date on COVID-19 vaccines two weeks after they have received the second dose in a two-dose series (e.g., Pfizer/BioNTech or Moderna), or two weeks after they have received a single-dose vaccine (e.g., Johnson & Johnson’s/Janssen).
  • This guidance applies to COVID-19 vaccines authorized for use and for emergency use by the U.S. Food and Drug Administration (i.e., Pfizer-BioNTech, Moderna, and Johnson and Johnson (J&J)/Janssen COVID-19 vaccines), and COVID-19 vaccines authorized for emergency use by the World Health Organization (WHO) (i.e. Pfizer-BioNTech, Moderna, and Johnson and Johnson (J&J)/Janssen, Oxford/AstraZeneca, Covishield, Covaxin, Sinopharm/BBIBP-CorV, and Sinovac/CoronaVac), on or before May 1, 2022. The full list of vaccines with final WHO EUL/PQ evaluation status is available at the World Health Organization. AOCS may expand the list of vaccines, provide more specific guidance regarding mixed vaccination dosing, and/or provide additional guidance regarding boosters as prevailing public health guidance evolves. Watch this space for additional details as we get closer to the conference.
  • Based on currently available information and CDC protocols, attendees are considered “up to date” on COVID-19 vaccines if they have received the second dose in a two-dose vaccine series, or a single-dose vaccine, on or before April 17, 2022.

Religious or Medical Exemptions: If you are claiming a religious or medical exemption to vaccination, specific health protocols must be followed, including but not limited to, uploading proof of a negative COVID-19 (PCR or Rapid) test to 42chat within 48 hours of arriving for check-in on site. Instructions are detailed below. 

The following facilities offer rapid testing near the Hyatt Regency in Atlanta:

Additional restrictions on participants may be implemented in accordance with the CDC guidelines and applicable federal, state, or local governmental orders, regulations, and/or guidelines intended to reduce the spread and risks of exposure to COVID-19.

Mask Requirements:

AOCS recommends, but does not require, masks for in-person attendees, exhibitors, vendors, and staff. You may still be required to wear a mask in restaurants or other businesses in Atlanta. As a member of the AOCS community, please be respectful of fellow event participants and requests from local businesses regarding mask preferences and requirements.

Do Not Attend if…

All attendees, exhibitors and staff should NOT ATTEND if they are:

  • Vaccinated and having underlying COVID-19 related risk factors.
  • Exhibiting any symptoms or signs of sickness or have been in contact with known positive COVID-19 cases within 10 days of 2022 AOCS Annual Meeting & Expo.
  • Testing positive for COVID-19 within the last 5 days from the start of the 2022 AOCS Annual Meeting & Expo.
  • Have had contact with a person that has or is suspected of having COVID-19 within five (5) days from the start of the 2022 AOCS Annual Meeting & Expo and have not completed a quarantine protocol.

Traveling to Attend

  • Travelers up to date on vaccinations should still follow CDC’s recommendations for traveling safely including wear a mask, stay six feet from others, and wash your hands or use hand sanitizer.
  • If up to date on vaccinations with an FDA-authorized vaccine or a vaccine authorized for emergency use by the World Health Organization one can travel safely within the United States.
  • Domestic travelers up to date on vaccinations do not need to get tested before or after travel unless their destination requires it. U.S bound international travelers will need to be tested no more than 3 days before arrival in the U.S. and show your negative test result to the airline before you board the flight. Check with the CDC for guidelines on using some self-COVID-19 tests to meet entry.

On-Site Health and Safety Measures

Proof of Vaccination:

  • AOCS has partnered with HealthShield by 42chat to facilitate proof of vaccination. Once registered, you will receive instructions for verification in your confirmation email. The process is:
    • Step 1: Click here or text “Hi” to +1 855-513-1608 
    • Step 2: Follow the instructions to upload your proof of vaccination. 
    • Step 3: You will receive a status update from 42chat within two business days of uploading. You may check the status at any time by texting “Status” to +1 855-513-1608.
    • Step 4: Bring your proof of validated documents with you when you pick up your materials at the AOCS registration desk in Atlanta. You can either show your confirmation email from 42chat or you can take a screenshot of your validated status for easier access. 

      If you are claiming a religious or medical exemption to vaccination, please email AOCS at ellen.snipes@aocs.org and plan to follow the steps above to upload proof of a negative COVID-19 (PCR or Rapid) test 48 hours prior to picking up your materials at the AOCS registration desk in Atlanta.  

  • Anyone who has not uploaded their vaccination card or proof of a negative COVID-19 (PCR or Rapid) test will be denied entry to the 2022 AOCS Annual Meeting & Expo and will not be able to pick-up their badge until proof of vaccination or negative test has been verified.
  • You must wear your meeting badge at all times during the event as visual proof of vaccination or an approved exemption.
  • AOCS reserves the right to deny such entry to anyone seeking admittance or remove them from the venue should they not provide proof of vaccination or an approved exemption, or if they present any COVID-19 like symptoms.

Additional Safety Measures:

  • Signage will appear at any entrance alerting attendees that entry will be denied if they:
    • Have not provided proof of being up-to-date on vaccines
    • Have been diagnosed with COVID-19,
    • Are exhibiting symptoms of COVID-19, or
    • Have had contact with a person that has or is suspected of having COVID-19 within five (5) days of the start of the 2022 AOCS Annual Meeting & Expo and have not completed a quarantine protocol.
  • Attendees must adhere to the requirements of any such signage while attending of the 2022 AOCS Annual Meeting & Expo. Failure to do so could result in the denial of entry or removal from the venue altogether.
  • Handshaking, hugging or other unnecessary person-to-person contact will be discouraged between all participants.
  • AOCS will remind participants through appropriate signage.

Contact Tracing and Privacy

  • All attendees will be required to provide a working phone number to AOCS at the time of registration in case AOCS is notified by any government or local health department that contact tracing is required.
  • The privacy of all attendees relative COVID-19 related situations will be respected at all times, including the secure and limited access to their data and the proper and timely disposal post meeting.

Questions?

If you have questions about AOCS’ safety plan, please contact Ellen Snipes, AOCS Director of Meetings and Exhibits, at ellen.snipes@aocs.org.