The AOCS Exhibitor Success Center is your complimentary guide to ensuring a successful exhibit. Below you will find resources to help you improve your company’s exhibiting performance and ROI at the AOCS Annual Meeting & Expo.
AOCS Exhibitor and Sponsor Management System
All AOCS exhibitors have a digital exhibitor profile on the AOCS Exhibitor and Sponsor Management System. This information populates the interactive exhibitor map, which displays on annualmeeting.aocs.org and the official AOCS meeting app. The app is available to all attendees and launches approximately two weeks before the meeting.
All exhibitors receive access to the Exhibitor and Sponsor Management System. From the backend, you can create your company profile and add inputs which may include:
- Company description (3–4 sentences - 500 words)
- Company logo 1200x400 horizontal (only .ai or .eps file accepted)
- Company brochure (30MB, .pdf)
- External links (up to 6 URLs beginning with https://)
- Staff photos (up to 4 photos, 400x400, .png or .jpg - 1 per staff profile)
If you need help with your log-in credentials or for technical assistance with the Exhibitor & Sponsor Management System, please contact Clara Chun at clara.chun@aocs.org.
For help populating your digital exhibitor profile, please review the AOCS Exhibitor & Sponsor Management System User Guide.
Booth layout and services
A standard booth is a 10’ x 10’ space (100 square feet) with an 8’ high drape back wall, 3’ high drape side walls and an ID sign (7’ x 44”). View the current floorplan here.
Exhibitor Resources
The 2026 AOCS Annual Meeting & Expo is self-contained at the Hyatt Regency New Orleans. Shepard Exhibitor Services provides a portal, Shepard ExhibitorPro for you to make all of your exhibit arrangements. Shepard's Exhibitor Services team is there to help AOCS exhibitors. Please contact the Shepard team for assistance.
- Phone: +1 866-366-7428
- Email: orders@shepardes.com
- Resources
- ExhibitorPro Navigation Guide - Access the tools and information you need within the ExhibitorPro platform
- Watch and Learn - Access Shepard’s collection of video resources for exhibitors
| Exhibitor Service | Resource |
| A/V | Encore |
| Booth cleaning | Shepard |
| Booth trash removal | Shepard |
| Carpet clings on existing ballroom carpet | Freeman or Encore |
| Carpet | Shepard (Note: not required as the ballroom is carpeted.) |
| Electric | Freeman |
| Food & Beverage | Hyatt Regency New Orleans |
| Furniture | Shepard |
| Internet | Encore (Note that standard wi-fi is being provided.) |
| Material handling | Shepard |
Resource Contact Information
Encore
Contact: encore3698@encoreglobal.com
Office: +1 504-613-3720, Main: +1 504-418-4932
Online platform: https://eventnow.encoreglobal.com/
Freeman
Contact: (888) 508-5054 or this online form: https://www.freemanco.com/store/show/outside-of-us
Online platform: https://www.freemanco.com/store/show/landing?showID=542703
Hyatt Regency New Orleans
Contact: Betsy Donner
Event Planning Manager
Cell: +1 716-512-1324, betsy.donner@hyatt.com
Plants
The AOCS floral provider for 2026 Annual Meeting & Expo is The Plant Gallery. You may contact Deanna Eckholdt to place an order by email: Deanna@theplantgallery.com or phone: (504) 237-1922
Registration
AOCS does not register exhibitors or sponsors automatically. All exhibiting organizations’ attendees must register for the annual meeting online by April 27, 2026. Register now.
Each exhibiting company receives the following:
- Two full meeting registrations
If you have any questions about registering, please contact Kimberle Pillow, AOCS Data Management Specialist at +1 217-693-4821 or kimberle.pillow@aocs.org.
Exhibit Personnel Registration
Exhibiting companies can also register for additional “exhibit personnel” badges for US $575/ea. Personnel with these badges only have access to the exhibit hall. Any personnel who also want access to oral and poster presentations must register for the full meeting.
Corporate Member Registration
Is your organization also an AOCS Corporate Member? If so, you may have access to additional full complimentary meeting registrations, as well as access to the Corporate Member Lounge within the expo hall. The Corporate Member Lounge features morning coffee service, device charging stations, and comfortable furniture for a conducive environment for your work or meeting needs. Learn more about Corporate Membership.
Promote Your Participation in the Expo
Let your clients and industry partners know that you are participating in the premier international science and business forum on fats, oils, proteins, surfactants, and related materials.
Click here to access our toolkit with resources to help you promote your booth on social media.
You can also use the images below to include in your email signature and promote your participation at the 2026 meeting. Right click on the images or file links to save and use in your emails.
Download exhibitor email signature image
Download sponsor email signature image
