Exhibitor Success Center
Exhibitor Success Center

2023 AOCS Annual Meeting & Expo

April 30–May 3, 2023

Colorado Convention Center | Denver, Colorado, USA

Exhibitor Success Center

The AOCS Exhibitor Success Center is your complimentary guide to ensuring a successful exhibit. Below you will find resources to help you improve your company’s exhibiting performance and ROI at the AOCS Annual Meeting & Expo.

Important Dates

March 31	Discount Price Deadline for Custom Shepard Rentals
March 31	Exhibitor Appointed Contractor Notification Deadline
March 31	First Day for Warehouse Deliveries Without a Surcharge
March 31	Exhibitor Registration Deadline
April 7	Hotel Cut-off Day
April 10	Discount Price Deadline for Standard Shepard Orders
April 24	Last Day for Warehouse Deliveries Without a Surcharge
April 28	Last Day for Warehouse Deliveries Date indicated is last day freight can arrive to advanced warehouse with guarantee of delivery to booth for exhibitor move-in.
April 30	First Day Freight Can Arrive at Show Site - beginning at 8:00 a.m.

AOCS Exhibitor and Sponsor Management System

All AOCS exhibitors have a digital exhibitor profile in the AOCS Exhibitor and Sponsor Management System. After completing your profile in this system, it will appear on the official annual meeting websites (annualmeeting.aocs.org and Attendee Meeting Manager site) before, during, and after the annual meeting.

All exhibitors receive access to the Exhibitor and Sponsor Management System. From here, you can create your company profile and add inputs which may include:

Company description (3–4 sentences - 500 words)
Company logo (only .ai or .eps file accepted)
Company brochure (30MB, .pdf)
External links (up to 6 URLs beginning with https://)
Staff photos (up to 4 photos, 400x400, .png or .jpg - 1 per staff profile)

Manage My Exhibitor Profile

If you need help with your log-in credentials, please contact Clara Chun at clara.chun@aocs.org.

For help populating your digital exhibitor profile, please review the AOCS Exhibitor & Sponsor Management System User Guide (.pdf).

Access the Management System User Guide

For technical assistance with the Exhibitor and Sponsor Management System, please contact Clara Chun at clara.chun@aocs.org.

Booth layout and services

A standard booth is a 10’ x 10’ space (100 square feet) with an 8’ high drape back wall, 3’ high drape side walls and an ID sign (7’ x 44”). The following companies are providing services:

Shepard Exposition Services: furnishings/decor, flooring, graphics/signs, cleaning/disinfecting, rigging, shipping, advance warehouse, material handling and storage.
Colorado Convention Center’s Exhibitor Services: Order electrical, data, and/or telecommunications at your booth through Colorado Convention Center’s online ordering system. For questions related to electrical, data, and/or telecommunications, please contact the Colorado Convention Center’s Exhibitor Services.
Image AudioVisuals, Inc.: Order audio-visual at your booth directly from Image AudioVisuals, Inc.
Smart City: Internet for your booth, separate from Wi-Fi provided free to attendees, for use with showcasing solutions at your booth with a reliable connection.
Little Eden Plantscaping: Floral arrangements, plants, and specialty services.
Centerplate Catering: Order food and beverage at your booth.
Hyatt Regency Denver: Hospitality suite events, at the AOCS Headquarter Hotel, where food and beverage provided.

View the Exhibitor Service Manual (pdf) for contact information.

View the current floorplan.

If you receive phone calls or emails from other companies not listed above, they are not affiliated with the 2023 AOCS Annual Meeting & Expo. AOCS does not recommend using unsolicited services.

Internet access

Complimentary Wi-Fi is available throughout the meeting and exhibit space. If an exhibit booth requires internet for streaming videos or large files, please order the appropriate bandwidth through the internet vendor, Smart City. View the Exhibitor Service Manual (.pdf) for details.

Registration

AOCS does not register anyone automatically. All exhibiting organizations’ attendees must register for the annual meeting online by March 31, 2023. Register now.

Each exhibiting company receives the following:

Two full meeting registrations

If you have any questions about registering, please contact Karen Kelser, AOCS Data Management Specialist at +1 217-693-4813 or karen.kesler@aocs.org.

Exhibiting companies can also register for additional “exhibit personnel” badges for US $375/ea. Personnel with these badges only have access to the exhibit hall. Any personnel who also want access to oral and poster presentations must register for the full meeting.

Corporate Member Registration

Is your organization also an AOCS Corporate Member? If so, you may have access to additional full complimentary meeting registrations, as well as access to the Corporate Member Lounge within the expo hall. The Corporate Member Lounge features morning coffee service, device charging stations and soft furniture for more comfortable working conditions. Learn more about Corporate Membership.

Frequently Asked Questions

Who do I contact to book a hospitality event?

Can we move out early?

Is the attendee list for sale?

No. It appears fraudulent companies are scouring the annual meeting website for session chair, presenter and exhibitor information and are reaching out under the guise of working with AOCS. These companies are not affiliated with AOCS in any way and are attempting to obtain personal information and credit card numbers in exchange for an excel document. We are not sure what contact list they are attempting to sell, but we guarantee it is not the actual AOCS annual meeting attendee list.

When will I receive an attendee list?

Access to the attendee list depends on your 2023 AOCS Annual Meeting & Expo sponsorship level. Exhibitors and sponsors at and above $5,000 in total spend (Vail, Aspen, Pike’s Peak, and Summit) will receive the annual meeting registration list* on April 14, 2023, two weeks prior to opening day.

The list will be emailed as a password-protected excel file and will come from clara.chun@aocs.org. The columns on the list include: First Name, Informal Name, Last Name, Full Name, Professional Title, Company, City, State, Country and Email Address.

The attendee list can be used for communications regarding your participation in the 2023 annual meeting, as well as your related products, services or both. All attendees included on the provided list have agreed to the following statement during the registration process: “Would you like for us to share your information with the meeting exhibitors and sponsors, who will use it to communicate with you regarding this event and their other services?” The attendee list cannot be copied, photocopied, reproduced or entered into a computer database.

*Per the AOCS Privacy Policy, attendees can opt out from making their contact information available to sponsors and exhibitors.

What lead retrieval system is available?

What is a Featured Exhibitor?

What is a Product Showcase?

Product Showcases occur in the Exhibit Hall Theater and are opportunities for exhibitors to give a 10-minute product presentation to entice attendees to see them at their booth for a more focused business conversation. These 10-minute presentations on Monday, May 1 and Tuesday, May 2 do not include a Q&A session. They are intended to highlight key takeaway information about your products and services. Use the Product Showcase to cultivate interest by highlighting your products and services to set the stage for qualified follow-up discussions at your booth.

Receive advance promotion of the onsite presentation to attendees, recognition on the annual meeting website (annualmeeting.aocs.org) and in the Program Guide. You will have an opportunity to pre-record your Product Showcase for your use after the meeting and which can be made available from the AOCS annual meeting website and YouTube channel for 12 months. We will not record the Product Showcases at the meeting as it will not be of good audio quality, so the pre-recorded presentation provides you with an option to share what you presented in a more viewer/listener friendly format. Maximize your onsite presentation with white papers, case studies, marketing collateral, and more to fully showcase your products and services.

Exhibitors interested in participating in the Product Showcase in the Exhibit Hall Theater should contact Katie Bender, AOCS Director, Partnerships, at katie.bender@aocs.org.

Promote Your Participation in the Expo

Let your clients and industry partners know that you are participating in the premier international science and business forum on fats, oils, proteins, surfactants and related materials. Click below to download these images and add them to your email signature. Please link to https://annualmeeting.aocs.org/.

Download editable files below to add your 2023 annual meeting booth number!

Image file

PDF file

Expo Hall Schedule

As of February 1, 2023. Subject to change.
All times are in MDT (Denver, USA; UTC-6)

Sunday, April 30

9 a.m.–4 p.m.	Exhibitor move-in
5:30–7 p.m.	BOOTH BOOST! Exhibit Hall Grand Opening and Welcome Reception

Monday, May 1

7:45 a.m.–6 p.m.	Exhibit Hall Open
7:45–8:25 a.m.	BOOTH BOOST! Continental Breakfast Service and Governing Board Town Hall
8:25–10:30 a.m.	Education/Sessions
10:30–10:55 a.m.	BOOTH BOOST! Refreshment and Coffee Break
10:55 a.m.–1 p.m.	Education/Technical Sessions
1–2:25 p.m.	BOOTH BOOST! Lunch
2:25–4:30 p.m.	Education/Technical Sessions
4:30–6 p.m.	BOOTH BOOST! Evening Reception in Exhibit Hall

Tuesday, May 2

7:45 a.m.–6 p.m.	Exhibit Hall Open
7:45–8:25 a.m.	BOOTH BOOST! Continental Breakfast Service
8:25–10:30 a.m.	Education/Technical Sessions
10:30–10:55 a.m.	BOOTH BOOST! Refreshment and Coffee Break
10:55 a.m.–1 p.m.	Education/Technical Sessions
1–2:25 p.m.	BOOTH BOOST! Lunch
2:25–4:30 p.m.	Education/Technical Sessions
4:30–6 p.m.	BOOTH BOOST! Evening Reception in Exhibit Hall

Wednesday, May 3

7:45–11 a.m.	Exhibit Hall Open
7:45–8:25 a.m.	BOOTH BOOST! Continental Breakfast Service
8:25–10:30 a.m.	Education/Technical Sessions
10:30–10:55 a.m.	BOOTH BOOST! Refreshment and Coffee Break
11 a.m.–2 p.m.	Exhibitor move-out

*BOOTH BOOST! designation on the meeting schedule indicates recommended times exhibitor personnel should plan to be in their booth.

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